Resource guru

Author: c | 2025-04-24

Resource Guru, free and safe. Resource Guru latest version: Useful Tool for Resource Management. Resource Guru is a tool that makes it easy for member Resource Guru Resource Management Software Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track.

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Dates Get project forecasts and compare with realityCalculator: Restricts you to entering hours manually—either as a forecast before work happens, or after it’s happenedResource Guru: People take vacations. They get sick. Their cars don’t start in the morning. All of this takes time, and it too often goes overlooked when calculating why some of their hours aren’t billable hours Resource Guru’s time tracking capabilities reflect reality, giving you a more accurate picture of when you and your team—or contractors—workSee where your time (or team’s time) is really spent with “actuals” split by project and client. You can then compare forecasts with actuals to improve resource scheduling and project forecastingLog time quickly and confidentlyCalculator: You have to manually know—and remember—which billable hours are worked each dayResource Guru: Resource Guru timesheets automatically pull in project work, calendar events, and time off straight from the scheduleWith our Bulk Log feature, you can trim the time spent on filling out timesheets, tooResource Guru helps busy teams keep projects on track. Reports and timesheets both give detailed insights into how teams are spending their time, and where they can do so more efficiently. To get a feel for these features, and a more complete picture of your billable hours, amounts and more, you can explore Resource Guru for 30 days—for free:The #1 scheduling and time tracking tool trusted by thousands of project teamsJoin thousands of project managers who have made scheduling a breeze.Start your free trial

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To provide live updates on machine and labor utilization. Additionally, MRPeasy offers a robust materials resource planning (MRP) system that combines demand forecasting with inventory tracking, allowing manufacturers to optimize material allocation and avoid shortages or excess stock.Integrations include Amazon, BigCommerce, Crossfire, Dropbox, Google Drive, OneDrive, HubSpot, QuickBooks, ShipStation, Salesforce, Shopify, Zapier, and more. LEARN MORE ABOUT MRPEASY: Resource Guru is a dedicated resource management software that aims to make resource management user-friendly with quick scheduling tools.Why I picked Resource Guru: I chose Resource Guru for this list because of its conflict resolution capabilities. Resource management and team collaboration are built in to make resource booking more straightforward, with clash management, leave management, and a waiting list to prevent over-booking. It helps project managers make bookings simultaneously with no chance of stepping on each other’s toes. Clashes are automatically prevented, which I hope will save you a huge headache.Resource Guru Standout Features & IntegrationsFeatures include individual resource dashboards that allow team members to log in and view their specific tasks, bookings, and priorities in real time. The platform's 'availability bar' also visually displays resource capacity across the team, preventing overallocation and maintaining balanced workloads.Integrations include calendar apps like Outlook calendar, Calendly, and Google calendar. Thousands of additional apps are accessible through Zapier. LEARN MORE ABOUT RESOURCE GURU: Productive is a versatile platform that offers tools to simplify planning and team collaboration. It helps businesses handle multiple workflows and enables efficient tracking and allocation of resources across projects. The platform also caters to teams in service-oriented industries who need precision in resource planning and project delivery.Why I picked Productive: Productive provides advanced forecasting tools that help your team plan and allocate resources effectively. Its capacity planning feature lets you monitor workloads and team availability, helping you make better decisions about upcoming projects.Moreover, the platform's time tracking and profitability insights give you a clear picture of where resources are being used. You can also adjust schedules and reallocate team members on the go to maintain productivity and balance.Standout features & integrations:Features include role-based resource filters that allow you to assign tasks and allocate team members with precision to ensure the right people are working on the right tasks at the right time. Additionally, the platform’s scenario planning tool empowers teams to test various resource allocation strategies before committing, which helps minimize risks and improve project outcomes.Integrations include Slack, QuickBooks Online, Xero, Zapier, HubSpot, Jira, Microsoft Teams, Google Workspace, Asana, and Trello. LEARN MORE ABOUT PRODUCTIVE: Hub Planner is a versatile solution designed for managing resources and projects at scale. It caters to companies with complex resource needs by helping teams allocate workloads and track time effectively. This software is particularly well-suited for organizations handling multiple projects and requiring detailed oversight.Why I picked Hub Planner: Hub Planner offers advanced scheduling tools that allow you to assign tasks and visualize resource allocation effortlessly. Its timesheets feature integrates seamlessly with scheduling, helping your team track hours and analyze productivity. Additionally, the built-in reporting functionality provides

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With the many resource management software options on the market, selecting the right one for your small business can be daunting. You're looking to streamline your resource allocation and improve project delivery, but the challenge lies in finding the tool that fits your unique needs. I understand this struggle and am here to guide you through it! Drawing from my extensive experience with various digital project management tools, I'll simplify your decision-making process. Here are my picks for the best resource management software for small businesses. Why Trust Our Software Reviews We’ve been testing and reviewing project management software since 2012. As a project manager, I know how critical and difficult it is to make the right decision when selecting software. We invest in deep research to help our audience make better software purchasing decisions. We’ve tested over 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent and examine our resource management software for small business review methodology. We’ve investigated the pricing and availability of free trials and demo versions so you can make a much easier side-by-side comparison. Tool Best For Trial Info Price 1 Bonsai Agency Software Best for small agencies and consultancies Free trial available Book DemoOpens new window From $9/user/month (billed annually) Get Custom PricingOpens new window Website 2 awork Best for project and team management 14-day free trial + 30-day money back guarantee Book DemoOpens new window From $8.50/user/month (billed annually) Get Custom PricingOpens new window Website 3 Silverbucket Best for project resource allocation 30-day free trial Book DemoOpens new window From $9.50/user/month (billed annually) Get Custom PricingOpens new window Website 4 Ravetree Best for organizational efficiency 14-day free trial Book DemoOpens new window From $29/user/month (billed annually, min 5 seats) Get Custom PricingOpens new window Website 5 Scoro Best for integrated business management 14-day free trial + free demo available Book DemoOpens new window From $30/user/month (billed annually) Get Custom PricingOpens new window Website 6 Resource Guru Best for resource scheduling 30-day free trial Book DemoOpens new window From $4.16/user/month (billed annually) Get. Resource Guru, free and safe. Resource Guru latest version: Useful Tool for Resource Management. Resource Guru is a tool that makes it easy for member

Filtering the Schedule - Resource Guru

Hours and total billable amount. Again, they may use this to bill this to their client, or deduct the billable amount from their existing budget. 3. Benefits for in-house brandsIn-house teams also often work with freelancers—special shout out to those of you working with Resource Guru 👋. Using the total billable amount and total billable hours, brands can figure out how many hours of a freelancer’s time they can afford, based on the budget they have to play with. This calculator’s also useful if the in-house team has a time-based scope of work (e.g. a project that they estimate will take 10 hours to complete) in mind. They can use this calculator to figure out how much that’ll cost, if they have their freelancer’s hourly rate. How to calculate billable hours and billable time with Resource GuruLeverage clear project and client analyticsCalculator: Doesn’t let you track billable hours broken down by projects and clientsResource Guru: Gives you a granular understanding of which projects and clients are costing youSee billable vs. non-billable hoursCalculator: Only shows billable hoursResource Guru: Lets you compare the split of billable versus non-billable workWith this data you can see if you need to cut back on the non-billable stuff to double-down on revenue-generating effortsOn a resource level, you also get a breakdown of your utilization rate—an essential metric for understanding how effectively your resources are being usedAdd custom fields and harness powerful filtersCalculator: Only lets you see one individual’s billable hoursResource Guru: Gives you the flexibility to understand billable hours per person or cohort By leveraging custom fields and filters, you can shape reports to suit the specific assets you want to analyze Change the timeframeCalculator: Limited to entering hours in a weekly timeframeResource Guru: Lets you pull reports for billable hours for various timeframes, including customizable

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Helps make the most of every team member's time and keep workload capacities in check. Users can access visual representations of team members’ workload and availability, and use this information to assign tasks and distribute work. Employees can also be grouped by skill sets and departments to enable better resource allocation.The software's time tracking tool is directly connected to its capacity planning functionality, because employees can log the time they're spending on various tasks and projects. This information feeds into the resource planning tools, supporting smarter scheduling through forecasting and predictive insights. Project managers can use previous project data to forecast future work requirements accurately, including estimated time ranges to complete a tasks and what-if scenarios.Budgeting and financial planning are also included in the feature set. This can be tied to the capacity and workload planning tools, ensuring teams don't go over budget on projects. Other functionalities included in the software are project management, document management, billing, and reporting tools.Teams can connect the software with their other SaaS tools like Dropbox, Jira, Outlook, Microsoft Calendar, Slack, QuickBooks, and Xero. A Zapier integration is also available for configuring additional integrations. LEARN MORE ABOUT PRODUCTIVE: Resource Guru is a resource management software that helps you schedule teams, people, and projects. Its drag-and-drop interface lets you assign work in seconds, and its entire UI follows the mantra of being clean and simple.The software has two things I like a lot. The first is clash management which ensures that you avoid double bookings and overtime while taking into account individual working hours, workloads, and vacation time. The second is the waiting list. This feature keeps tabs on your resources and prevents over-allocation, so every resource has a manageable workload.Finally, powerful reports give oversight of team utilization rates and capacity, so you know exactly where your time is invested and how much other work you can take on. These reports can then be automatically generated and sent via email to everyone on the team so they stay on track and informed.Resource Guru integrates with Outlook and Google Calendar directly and with thousands of other platforms via Zapier.Their martial arts inspired plans start at $2.50/user/month and offer a 30-day free trial. LEARN MORE ABOUT RESOURCE GURU: Other Capacity Planning Software Here are a few more that didn’t make the top list but are worth your consideration. Bonsai Agency Software For agency resourcing and forecasting Acuity PPM

Navigating the Schedule - Resource Guru

Streamline your workflows by connecting Productive with external applications and automating invoicing processes based on specific budget events. Additionally, reporting functionalities have been improved with the introduction of OR/AND filters and a dedicated bills report, which means more flexible and detailed data analysis. These updates are particularly advantageous for project managers, financial analysts, and team leads who need more control and collaboration within the platform. Verdict: Hot! Managing money is a sensitive and important part of project management. Anything that makes it easier is a welcome addition! Wrike Update Notes AI widget generation in Wrike allows you to create dashboard widgets effortlessly using natural language descriptions. In Q4, Wrike introduced AI Widget Generation, a feature that lets you create dashboard widgets using natural language descriptions. By simply typing phrases like "leads by channel" or "leads by month column chart," the system generates the corresponding widgets, which speeds up the dashboard customization process. This functionality is currently available in Wrike Labs under the Work Intelligence preview and requires activation to access. It's particularly beneficial for project managers, data analysts, and team leads who regularly use dashboards for reporting and data visualization. The AI-driven approach reduces the time and effort needed to set up widgets, so you can focus more on interpreting data and making informed decisions. Additionally, it lowers the barrier for those less familiar with manual widget configuration, which means broader adoption of advanced reporting tools within your team. Verdict: Hot! It may still be in the preview stage, but this update has excellent potential to streamline data visualization in the future. Check out Wrike's most recent pricing information. Hub Planner Update Notes Hub Planner's updated UI simplifies resource and project management with a better design, improved navigation, and unified filtering. Hub Planner has recently updated its user interface to improve your ability to manage resource and project groups. These groups, which can be created manually or through smart filters, help you organize teams and projects efficiently. The latest UI improvements simplify the process of building and managing these groups and make the platform more intuitive and user-friendly. Key enhancements include a more compact design that occupies less screen space, refined column layouts for better visibility of selections and outputs, and resized buttons for a cleaner interface. Additionally, you can use the unified search function to filter across all columns simultaneously. These updates are designed to make group management more straightforward and efficient. Project managers, team leads, and resource coordinators will find these updates particularly beneficial. The improved UI facilitates quicker navigation and more effective organization of resources and projects which can help with your overall productivity. Verdict: Not. Project and resource groups are awesome, but UI updates are not exactly trending. Resource Guru Update Notes Resource Guru’s new activity types feature lets you define custom categories for tasks and apply them to projects for streamlined scheduling and detailed time tracking. Resource Guru has introduced a new feature called activity types that allows you to categorize various tasks within a

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By role or individual. The software can manage resources by task, assess project risks, summarize multiple projects in a unified view, and support tentative bookings for future projects.Integrations include HubSpot CRM, Microsoft Azure, Microsoft Power BI, Toggl Track, and Value Frame. LEARN MORE ABOUT SILVERBUCKET: Ravetree is an all-in-one operations platform that centralizes various business functions to maintain efficiency.Why I Picked Ravetree:I selected Ravetree for its ability to consolidate project management, resource planning, and customer relations into one platform. As it simplifies workflow and resource management, it is best for organizational efficiency.Standout features & integrations:Features include project management, resource planning, time and expense tracking, CRM, client portals, file management, and billing. Integrations include Google Drive, Slack, Dropbox, One Drive, Github, and Facebook. LEARN MORE ABOUT RAVETREE: Scoro is a work management software designed to simplify operations for professional services. It is best for integrated business management because it can consolidate multiple business functions into a single platform.Why I Picked Scoro:I chose Scoro for this list because it stands out as a unified solution for various business management needs. Its integrated approach differentiates it from other resource management tools that may only focus on specific aspects of business operations. Scoro is best for integrated business management because it combines a system of project management, sales, CRM, and financials, providing real-time visibility and control.Standout features & integrations:Features include project management, quoting and budgeting, sales and CRM, resource planning, retainers, time tracking, reporting, and a dashboard. Integrations include Google Calendar, MS Exchange, Xero, QuickBooks, Sage Intacct, Exact Online, Expensify, Stripe, and Jira. Resource Guru is designed to help teams efficiently manage their resources and schedules. This resource planning software is recognized as the best for resource scheduling because it provides a user-friendly interface and quick scheduling features, which are essential for managing resources and avoiding conflicts.Why I Picked Resource Guru:I selected Resource Guru for its straightforward approach to resource scheduling. It delivers a transparent overview of resource allocation, which is vital for adequately balancing projects on time and resources.Standout features & integrations:Features include a drag-and-drop scheduling calendar, visibility into team availability, leave management,. Resource Guru, free and safe. Resource Guru latest version: Useful Tool for Resource Management. Resource Guru is a tool that makes it easy for member Resource Guru Resource Management Software Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track.

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Resource management can often feel like a big tangled mess of stakeholder expectations, team dynamics, and budget constraints that takes a lot of time and patience to sort out. That's why having a reliable resource management tool is essential. Here are my top recommendations for resource management software. I've carefully reviewed and selected each tool based on how it can address common challenges, such as scheduling conflicts, workload disparities, and limited visibility into resource availability. This will give you a clear understanding of which tool will best meet your team’s unique needs. Why Trust Our Resource Management Software Reviews We’ve been testing and reviewing resource management software since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software. We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our resource management review methodology. Compare Specs Side-By-Side Compare the pricing and specs of each tool on my shortlist below. Tool Best For Trial Info Price 1 Scoro Plan resources for various tasks and projects using Scoro's utilization tools. Best for forecasting team utilization 14-day free trial + free demo available Book DemoOpens new window From $26/user/month (billed annually) Get Custom PricingOpens new window Website 2 Screendragon Screendragon's resource planning tool provides a visualized timeline of employee workload, project assignments, and availability. Best for AI-driven resource allocation​ 7-day free trial Book DemoOpens new window Pricing upon request Get Custom PricingOpens new window Website 3 Float Get real-time visibility into who’s working on what, when, and for which client to easily allocate work and make changes on the fly as projects evolve or new work comes in. Best for intuitive resource management 30-day free trial available Book DemoOpens new window From $6/scheduled user/month Get Custom PricingOpens new window Website 4 Runn Get a real-time overview of your people's utilization and availability from the People Planner. Best for real-time project tracking 14-day free trial + free plan available Book DemoOpens new window From $10/user/month (billed annually) Get Custom PricingOpens new window Website 5 Kantata Kantata's resource management features include resource forecasting and utilization tools like the one pictured above. Best for real-time resource utilization Not available Book DemoOpens new window Pricing upon request Get Custom PricingOpens new window Website 6 monday.com monday.com allows you to track booked hours, status on assigned tasks, and team member capacity. Best for simple workload planning 14-day free trial + free plan available Book DemoOpens new window From $8/user/month (billed annually) Get Custom PricingOpens new window Website 7 MRPeasy MRPeasy allows you to manage your production resources with a simple Gantt chart feature. Best for small manufacturers 30-day free trial Book DemoOpens new window From $49/user/month Get Custom PricingOpens new window Website 8 Resource Guru Resource Guru offers a team calendar with powerful filters for finding resources and assessing

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Mid-day. The dropdown options include the following selection options:daily: time of day (morning, mid-day, and evening)weekly: days of the week and time of daymonthly: days of the month and time of dayyearly: months of the year and time of dayWhen you have selected the schedule to your satisfaction, click Save. The report will be delivered to your set location at the chosen schedule frequency. To receive notifications when the scheduled report is exported, be sure to turn on notifications. Receive NotificationsYou have the option to receive a notification by text or email when your CSV report is ready for viewing.Navigate to the Notifications section by selecting Setup from the main menu dropdown and then clicking Notifications in the left-hand menu. Under the Immediate tab, select A CSV Report I generated has completed at the bottom of the list for text notification, email notifications, or both. Once you have selected these notifications, you will receive a text or email notification as soon as the CSV report is ready.Download a CSV ReportOnce the CSV report is ready, you can view and download the report on the Saved Reports page. To navigate to this page, click the main menu, hover over My Reports, and select Saved Reports. On this page, select the desired report and then click the CSV icon above the left-hand menu to view any generated CSV exports for that report. In the CSV Report Download modal, you can view which reports are ready for download and download the reports. If you have selected an S3 bucket as your pickup location, the CSV report will be available there instead. Testing SettingsTo test the settings you’ve chosen, navigate to the Save/Export page in the Report Builder and select CSV Report. In the modal, select As Soon As Possible to run the CSV export as soon as the server has the bandwidth to execute the job. Note: An Org can select the As Soon As Possible option up to three times in a 24-hour period. After three times, they will receive an error. S3 Export PermissionsInside Filevine, the user must be an Organization Administrator.The IAM Policy in AWS for the AccessKey needs to allow for s3:PutObject for the designated S3 Bucket Resource:{ "Version": "2012-10-17", "Statement": [ { "Sid": "guru-card-test-sid", "Effect": "Allow", "Action": "s3:PutObject", "Resource": "arn:aws:s3:::guru-card-test/*" } ]}Users in groups with this policy will then have access to any object in the bucket, as. Resource Guru, free and safe. Resource Guru latest version: Useful Tool for Resource Management. Resource Guru is a tool that makes it easy for member

Using the Downloaded Reports - Resource Guru

And reports. Integrations include Slack, Google Calendar, and Outlook. LEARN MORE ABOUT RESOURCE GURU: Celoxis is an all-in-one platform for project management and work collaboration. It is recognized as the best for business management because it offers a full suite of business management tools.Why I Picked Celoxis:I selected Celoxis because it provides a single source of truth for all project-related information, which is vital for maintaining a comprehensive overview of business operations. I believe Celoxis is best as it enables users to track and manage every detail of their projects, from resources to finances, within one integrated system.Standout features & integrations:Celoxis is notable for its advanced project scheduling, time and expense tracking, resource management, and project portfolio management. It also boasts a customizable dashboard and reporting system that can be tailored to specific needs. The software integrates with Microsoft Project, Excel, Salesforce, QuickBooks, and more applications. LEARN MORE ABOUT CELOXIS: ClickTime simplifies the process of tracking time and expenses for businesses. Why I Picked ClickTime:I chose ClickTime for the list because it offers a solution for time and expense tracking that stands out from other resource management software. Its focus on ease of use and detailed reporting capabilities make it a good tool for small businesses looking to simplify time-tracking processes. I believe ClickTime is best for time and expense tracking because it provides a clear and straightforward way for employees to record their hours and expenses.Standout features & integrations:Features include customizable timesheets, a mobile app, reporting tools, over 70 pre-built reports, and a business intelligence & analytics tool.Integrations include QuickBooks Online, BambooHR, Slack, and ClickTime API. LEARN MORE ABOUT CLICKTIME: Hub Planner is a resource management tool designed to help teams manage scheduling, time tracking, and project planning. Why I Picked Hub Planner:Hub Planner works well for small teams because it offers clear visibility into who’s available and who’s booked. Its resource scheduling feature lets you drag and drop tasks onto the calendar, so you can quickly adjust workloads and avoid over-committing anyone. You can filter by skills, departments, or availability, making it easier to assign the right tasks